Below are definitions for key terms used in this section.

It may seem strange to use the word data^ⓘ Term used for materials that will be collected: audio or video recordings, transcriptions, images, etc. This is the term most often used in academia or by funding agencies. for language materials. But this term is used by academic scholars and comes out of the social scientific tradition in which the tools, methods and vocabulary of the so-called 'hard' sciences are applied to the study of human behavior. Data refers to all the durable materials (recordings, writings, artwork, maps, etc.) that are created or retained in a language documentation project. These materials typically include examples of the language(s) of interest, as well as other materials that provide context for understanding the examples.

Data Management Plan: This is a formal document outlining how data will be collected, organized, stored, secured, analyzed, shared, and preserved throughout a research project's lifecycle. Once data is collected or created, it needs to be organized, saved, and stored. These are the main requirements to consider in developing a strong Data Management Plan.

Safe Storage: Ensuring the physical security and/or electronic security of language materials for the indefinite future. All materials, whether physical or digital are maintained to also ensure confidentiality, integrity, and availability. Maintaining safe storage is crucial so that materials are not lost or damaged.

Appropriate Access: Refers to the necessary and authorized permissions granted to individuals or entities to interact with specific documents or information-based responsibilities or sensitivity of the information. Language materials will be discoverable and available to authorized individuals or groups, but not shared with potential bad actors. Having appropriate access measures in place is necessary so that materials can be used, but remain protected.

Data Sovereignty: This refers to the rights of Indigenous Peoples to exercise self-determination and governance over Indigenous data. Data Sovereignty is the ability of the language community to enforce decisions around safe storage and appropriate access to the materials collected or created in the language documentation project. It is crucial to include these aspects in your Data Management Plan.